Terms of Service

Last updated: 10 August 2026

These Terms of Service (“Terms”) govern access to and use of PunchCardScan, a software-as-a-service platform operated by BoltSuite, a Wyoming company (“BoltSuite,” “we,” “us,” or “our”), available at punchcardscan.com and through the PunchCardScan app (together, the “Service”). The Service allows businesses to upload images of paper timesheets and use artificial intelligence to convert them into digitized, payroll-ready records. By using the Service, you (“Customer” or “you”) agree to these Terms.

1. Acceptance of Terms

1.1 Agreement by Use. By accessing or using PunchCardScan (the “Service”), operated by BoltSuite, a Wyoming company (“BoltSuite,” “we,” “us,” or “our”), you (“Customer” or “you”) agree to be bound by these Terms of Service (the “Terms”).

1.2 Clickwrap / Explicit Consent. Before creating an account, you must affirmatively check a box or click to confirm that you have read and accept these Terms. Continued access without completing this step does not constitute acceptance.

1.3 Age Requirement. The Service is intended for business use and is not directed to consumers. You must be at least 18 years old and authorized to act on behalf of the business you represent to register for an account.

1.4 Capacity to Contract. By accepting these Terms, you represent and warrant that you have the legal authority to bind yourself, or the business you represent, to this agreement.

1.5 Updates and Modifications. We may update these Terms from time to time. We will notify you of material changes by email or in-app notice at least fourteen (14) days before they take effect. Your continued use of the Service after the effective date constitutes acceptance of the updated Terms.

2. User Accounts & Registration

2.1 Account Creation Requirements. To use the Service, you must register using a valid work email address and provide accurate, current business and billing information, which you agree to keep up to date.

2.2 Account Security. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. Notify us immediately at support@punchcardscan.com if you suspect unauthorized use.

2.3 Account Suspension / Termination. We may suspend or terminate an account that violates these Terms, presents a security risk, or where required by law, and will provide notice where practicable under the circumstances.

2.4 One Account Per User. Each individual user may maintain only one account per work email address. Login credentials may not be shared between individuals.

2.5 Authorized Users (B2B). Business accounts may designate multiple authorized users under a single subscription. Customer is responsible for each authorized user's compliance with these Terms and for managing and revoking their access as needed.

3. License & Intellectual Property

3.1 Limited License Grant. Subject to these Terms, we grant Customer a limited, non-exclusive, non-transferable, revocable license to access and use the Service for Customer's internal business purposes during the subscription term.

3.2 Ownership of Platform IP. BoltSuite and its licensors retain all right, title, and interest in and to the Service, including all software, algorithms, designs, text, and trademarks. No rights are granted to you except as expressly stated in these Terms.

3.3 User-Generated Content License. You grant BoltSuite a limited, non-exclusive license to host, process, transmit, and display the timesheet images and other content you upload (“User Content”) solely as necessary to provide, maintain, and support the Service for you, subject to Section 5 (Privacy & Data).

3.4 Reverse Engineering Prohibition. You may not decompile, disassemble, reverse-engineer, or otherwise attempt to derive the source code, underlying algorithms, or structure of the Service, except to the extent such restriction is prohibited by applicable law.

3.5 Trademark Usage. “PunchCardScan,” “BoltSuite,” and associated logos are our trademarks. You may not use them without our prior written consent, other than to accurately identify that you are a customer of the Service.

3.6 Copyright Infringement / DMCA. We respond to properly submitted notices of alleged copyright infringement consistent with the Digital Millennium Copyright Act. Notices should be sent to our designated agent at legal@punchcardscan.com, or by mail to the address in Section 14.

4. Acceptable Use & Conduct

4.1 Prohibited Activities. You may not use the Service for any unlawful, fraudulent, abusive, or harmful purpose, and may not upload data you are not authorized to use or that infringes the rights of any third party.

4.2 No Automated Access / Bots. You may not use scrapers, crawlers, or other automated means to access or extract data from the Service without our prior written permission.

4.3 No Interference with Service. You may not attempt to hack, disrupt, overload, introduce malicious code into, or otherwise impair the operation or security of the Service.

4.4 Enforcement and Consequences. Violations of this Section may result in a warning, suspension, or termination of access, and, where appropriate, referral to law enforcement or other legal action.

5. Privacy & Data

5.1 Privacy Policy Reference. Our Privacy Policy, available on the Service and incorporated into these Terms by reference, describes how we collect, use, and safeguard personal data.

5.2 Data Collection Overview. We collect account and billing information you provide, usage data about how you interact with the Service, and the timesheet images and data derived from them that you upload, which are used to provide and improve the Service.

5.3 Cookies and Tracking. We use cookies and similar tracking technologies for authentication, functionality, and analytics, as described in our Cookie Policy.

5.4 Third-Party Data Sharing. We do not sell your data. We share data only with service providers who help us operate the Service (as described in our Data Processing Agreement) or as required by law.

5.5 Data Retention. Uploaded timesheet images and related data are retained until you delete them or close your account. Following cancellation, data is retained for the retention period described in the Data Processing Agreement, after which it may be deleted.

5.6 GDPR / CCPA Compliance. For individuals located in the European Economic Area, the United Kingdom, and Switzerland, our processing of personal data complies with the GDPR and UK GDPR, as further described in our Data Processing Agreement, including rights of access, correction, deletion, and portability. For California residents and residents of other states with comparable privacy laws, we provide applicable disclosures, including the categories of personal information collected and the right to request access to or deletion of that information; BoltSuite does not sell personal information.

6. Payments & Billing

6.1 Subscription and Pricing. The Service is offered by subscription. Your first scan is free of charge. Paid plans include seats by tier, extra capacity is by prepaid token packs. The fees will be displayed at the time of purchase. We may change pricing on a prospective basis with at least thirty (30) days' notice.

6.2 Payment Processing. Payments are processed by third-party payment processors, including Stripe and PayPal. We do not store your full payment card number, and your use of these processors is subject to their own terms and privacy policies.

6.3 Refunds and Cancellations. Subscriptions renew automatically at the end of each billing period until cancelled. You may cancel at any time through your account settings; cancellation takes effect at the end of the current paid period, and you retain full access until then. Fees already paid are non-refundable. Where required by California or other applicable state law, we will clearly disclose the automatic renewal terms and cancellation method before you are first charged and before each renewal, and will provide any required reminder notice in advance of renewal.

6.4 Failed Payments. If a payment is declined, we will notify you and may suspend access to paid features if the balance is not resolved within a reasonable period.

6.5 Taxes. You are responsible for all applicable sales, use, value-added, or similar taxes associated with your subscription, excluding taxes based on BoltSuite's net income.

6.6 Disputed Charges / Chargebacks. If you believe you were charged in error, contact us at support@punchcardscan.com to resolve the issue before initiating a chargeback with your card issuer. We reserve the right to suspend accounts with unresolved or abusive chargebacks.

7. User Content & Submissions

7.1 Content Ownership. As between you and BoltSuite, you retain all ownership rights in the timesheet images and other content you upload to the Service.

7.2 Content License to Platform. You grant us the limited license described in Section 3.3 to host, process, and display your User Content solely to provide the Service to you.

7.3 Content Removal. We may remove or disable access to User Content that we reasonably believe violates these Terms or applicable law.

7.4 Responsibility for Content. You are solely responsible for the accuracy, legality, and your right to upload your User Content, including confirming you are authorized to submit your employees' data for processing and that you have provided any notices required by law.

8. Third-Party Services & Links

8.1 Third-Party Integrations. The Service may link to, integrate with, or rely on third-party tools, including payment processors and sign-in providers.

8.2 No Endorsement. We do not endorse, and are not responsible for, any third-party content, products, or services accessible through the Service.

8.3 Third-Party Terms Govern. Your use of any third-party integration is subject to that provider's own terms of service and privacy policy.

9. Disclaimers & Warranties

9.1 As-Is Disclaimer. The Service is provided “as is” and “as available,” without warranties of any kind, whether express or implied, to the fullest extent permitted by applicable law.

9.2 No Guarantee of Uptime. We do not guarantee uninterrupted or error-free operation of the Service, and no specific uptime commitment applies unless separately agreed in writing.

9.3 Artificial Intelligence (AI); Accuracy of Information. The Service uses artificial intelligence, including a third-party AI provider, to convert timesheet images into digitized data. AI-generated output can contain errors and is not verified payroll data. We do not warrant that AI-generated or other Service output is accurate, complete, or current, and you must review and confirm all scanned data before relying on it for payroll or any other purpose.

9.4 No Professional Advice. Content and output provided through the Service do not constitute legal, payroll, tax, accounting, or other professional advice. Consult a qualified professional for such matters.

10. Limitation of Liability

10.1 Cap on Liability. To the extent permitted by applicable law, BoltSuite's total liability arising out of or relating to these Terms or the Service is limited to the amount you paid us in the twelve (12) months preceding the claim.

10.2 Exclusion of Consequential Damages. We are not liable for indirect, incidental, special, consequential, or punitive damages, including lost profits, revenue, or data, even if advised of the possibility of such damages.

10.3 Force Majeure. We are not liable for any failure or delay in performance caused by events beyond our reasonable control, including natural disasters, internet or utility outages, or third-party service failures.

10.4 User Indemnification. You agree to indemnify and hold BoltSuite harmless from claims, damages, and expenses (including reasonable attorneys' fees) arising from your use of the Service, your User Content, or your breach of these Terms.

10.5 Third-Party Claims. We are not liable for claims arising from the actions, content, or services of third parties, including those accessed or integrated through the Service.

11. Dispute Resolution

11.1 Governing Law. These Terms are governed by the laws of the State of Oregon, without regard to its conflict-of-law principles.

11.2 Informal Resolution First. Before filing a claim, you agree to contact us at legal@punchcardscan.com, or at the address in Section 14, and attempt in good faith to resolve the dispute informally for at least thirty (30) days.

11.3 Mandatory Arbitration. Any dispute not resolved informally will be resolved by binding arbitration on an individual basis under the rules of the American Arbitration Association (AAA) in the state of Oregon, except where prohibited by applicable law or for claims eligible for small-claims court.

11.4 Class Action Waiver. To the extent permitted by law, you agree to resolve disputes with us only on an individual basis and waive any right to participate in a class, collective, or representative action.

11.5 Venue and Jurisdiction. For any matter not subject to arbitration, the state and federal courts located in Oregon have exclusive jurisdiction and venue, and the parties consent to personal jurisdiction there.

12. Term & Termination

12.1 Duration of Agreement. These Terms remain in effect for as long as you maintain an account or otherwise use the Service.

12.2 Termination by User. You may cancel your subscription and close your account at any time through your account settings or by contacting us.

12.3 Effect of Termination. Upon cancellation, billing stops at the end of your current paid period and you retain full access until then. After that period, your account remains open in read-only mode, allowing you to view, edit existing records, and export your data, but you may not create new scans or timesheets until you re-subscribe, subject to the data retention period described in the Data Processing Agreement.

12.4 Survival of Terms. Sections concerning intellectual property, accrued payment obligations, disclaimers, limitation of liability, indemnification, and dispute resolution survive termination of these Terms.

13. Accessibility & Export Compliance

13.1 Accessibility. We are committed to making our website and services accessible to individuals with disabilities and to providing an experience that is consistent with the requirements of Title III of the Americans with Disabilities Act (ADA). We strive to maintain accessibility and usability for all users and welcome feedback regarding any accessibility barriers. If you experience difficulty accessing any content or functionality, please contact us so that we can assist you.

13.2 Export Control. You may not access or use the Service in violation of U.S. export control or economic sanctions laws, including from an embargoed country or as a restricted or denied party under applicable law.

14. General / Miscellaneous

14.1 Entire Agreement. These Terms, together with our Privacy Policy and Data Processing Agreement, constitute the entire agreement between you and BoltSuite regarding the Service and supersede all prior agreements on this subject.

14.2 Severability. If any provision of these Terms is held invalid or unenforceable, that provision will be limited to the minimum extent necessary, and the remaining provisions will remain in full force and effect.

14.3 Waiver. Our failure to enforce any provision of these Terms is not a waiver of our right to enforce that or any other provision later.

14.4 Assignment. We may assign these Terms in connection with a merger, acquisition, reorganization, or sale of assets. You may not assign these Terms without our prior written consent.

14.5 Notices. We may send notices to the email address associated with your account or through an in-app notification. You may send notices to us using the contact information below.

14.6 Contact Information. Questions about these Terms may be directed to support@punchcardscan.com. Formal legal notices, including copyright notices under Section 3.6, should go to legal@punchcardscan.com. Privacy requests are handled at privacy@punchcardscan.com

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